Meeting Management Services
Designing Events provides a comprehensive suite of corporate meeting
management services. Designing Events handles a myriad tasks so you can
focus on other critical elements of your meeting.
Our pre-meeting services include:
- Develop conference budget
- Create a comprehensive timelines
- Site selection
- Negotiate and administer best contracts for venues, rooms,
equipment, transportation, etc.
- Source temporary/rental on-site equipment
- Schedule ground transportation
- Establish audio/video plan
- Plan hospitality needs
- Organize all food and beverage for meals, breaks and receptions
- Recommend and organize social activities and off-site events
- Fully integrated travel services learn more
Meeting communications and registration services:
- Collaborative meeting development web site
- Communications plan development
- List development and maintenance
- Direct mail development and execution
- Email development and execution
- Press relations
- Promotional items and conference apparel
- Online, phone and fax registration and data management
On-site meeting management services:
- On-site liaison with venue's conference services manager
- Manage all on-site equipment and logistics
- Receive and position shipped materials
- Setup and staff Registration/Welcome desk
- Setup and maintain meeting rooms and event areas
- Complete food and beverage management for meals, breaks,
receptions etc
- Facilitate Arrivals/Departures
- Monitor audio/visual equipment readiness
- Oversee Special Events
- Review Billing Daily
- Manage social activities and off-site events
Post-meeting services:
- Coordinate Return Shipping
- Comprehensive Invoice Reconciliation and Evaluation
- Conduct post-event feedback and evaluations
- Provide meeting attendee data file
- Distribute thank you correspondence and follow-up materials to
attendees, speakers, VIP's and others
Let us make your event a well-oiled machine.
